Legally, there are two types of school meetings, regular meetings that are open to the public or to a specific group and public meetings under the Utah Public and Open Meetings Act. All Academy Board Meetings are public meetings under the Act.

Both types of meetings should be posted to the GPACharter.org web site on the meetings calendar. You must have permission on the web site as at least a content creator to post a meeting.

To post a meeting:

Minutes should include:

1. Where and when the meeting took place.
2. Whether they are a draft (unapproved yet).
3. Board members present, excused, and their voting status.
4. Others making a presentation or comment to the board.
5. A summary of the topics of discussion and reports made, generally in the order of the adopted agenda.
6. The exact wording of substantive motions proposed, who proposed them and the results of any votes. This is especially important because the meeting minutes become the official record of the exact action or decision the board adopted.
7. The time of day the meeting was called to order and adjourned.

The following procedure may be used to post Academy Board Meeting Minutes to the Academy web site:

1. Open http://gpacharter.org/node/add/page in order to create a new page on the web site.
2. In the Title field, put the date of the meeting in the format "27February2008" followed by "Board Meeting Minutes".
3. Open in another browser window or tab the previous meeting's minutes.
4. Copy the top formatting from the previous meeting's minutes to the body text box in the new page.
5. Minutes should be composed in the web site html editor, not in another word processing program. This will preserve the proper formatting for posting.
6. Modify anything in the text copied that needs to reflect the new meeting, such as the date or location, those present, etc...
7. Add new lines to reflect the content of the meeting, being careful to include links to the agenda and any previous minutes approved at this meeting. Every agenda item should have at least one sentence. Numbering should follow the numbering in the agenda. It is very useful to use a copy of the agenda for reference while taking notes for the minutes.
8. Add the time the meeting adjourned.
9. The input format section should be changed to "Full HTML".
10. Under Categories, select "Board Meeting Minutes".
11. Double-check that the word "Draft" appears above the date in the body field if these are draft minutes and review what's been written for typos and spelling errors.
12. Click the submit button.
13. Email board@gpacharter.org with the url of the posted minutes (available from your browser address bar after posting) so that they may review them before the next meeting.

The Academy Board has adopted the following standing rules to govern Academy Board Meetings: