GPA Board Meeting Minutes June 2011

Gateway Preparatory Academy
School Board Meeting
June8, 2011
Meeting called to order at 6:08 pm.
Board Members Present: Steve Nelson, Linda Dowse, Clarke Arnold, Heather Carter, Cami Lovell and Rob Lee.
Newly Elected Board Members Present: Dawn Little, Alayna Fredlund, John Easton and Ginny Walker.
Public Present: Gaylynn Breinholt, Kati Meyers, Melodie Jett, Alyse Clements, Merrit Bowden, Doug Griffin, Lincoln Fillmore & Ada Munk (Charter Solutions).
Public Comment: Kati Meyers suggested we all sing happy birthday to our chairman Steve Nelson.
Agenda Approval – Motion was made by Steve Nelson to approve agenda for June 8, 2011 meeting.  This motion was unanimously approved.
Review of May Minutes – Read by Cami Lovell.  Motion was made by Steve Nelson to approve minutes.  This motion was unanimously approved.
Certify Board Election Results – According to board elections we welcome new board members.  Dawn Little with a 3 year term, John Pulver with a 3 year term, Alayna Fredlund with a 3 year term, and Ginny Walker with a 1 year term.  We also give a great amount of thanks and appreciation to our departing board members Cami Lovell, Jill Johnson, Linda Dowse and Sunny Larson.
Director’s Report – Rob Lee
NWEA – Our testing program has been purchased we just need to send them a check.  Our application has been secured from John Jesse at USOE for the pilot program.  We will get it submitted prior to 8/1/11.
Staffing – We have several positions that are open at this time: (2) 9-12 teachers and (1) Severe Needs in SPED.  We have offered the Spanish/P.E. position and are waiting on an answer.  We have also offered a 6-9 teaching position and are waiting for an answer there.  Sherilynn Grover will not be returning to us.  Debra Grafelman will be teaching Kindergarten ½ time and SPED ½ time.  Ms. Emily Smolka is engaged to be married and will be returning to us as our music teacher.  Chris Hoffman has turned in his resignation and due to the timing of his departure he has been replaced by Jeff Bowden.  This position was not advertised due to the timing issues.  Rob will bring something to the board next month so we can add hiring policies to the charter.  Our assistant director position is still open.  We have several new applications on file.  We have several options:
1.    Search Now – Emphasis on Marketing/Sales
2.    Hire No One
3.    Hire Gayea Esplin for 1 year as Assistant Director
4.    Incentive Bonus to all staff if they bring someone to the school.
Motion was made by Heather Carter to open up the search again for an Assistant Director.  This mostion was unanimously approved.  Rob will get new resumes to the board tomorrow.
Busing – We will be driving routes and get the information to the board.  We will also send out a letter to the parents and let them know about our busing.  We need to canvas the neighborhoods surrounding the bus stops.
Public Relations – Kati Meyers/Rob Lee
We have purchased (10) 4 x 8 boards to move around the community.  We are planning community walk throughs.  We also plant o put an ad in the movie theaters.  We will have community booths at all the summer events.  Public service announcements will continue to run and we are focusing on neighborhood and library nights.
Financial – Lincoln Filmore Charter Solutions
Introduction of Ada Munk our new business manager.  Financial statements are looking really good  We have received about 85% of our revenue and have used about 73% for expenses.  This leaves us with 45 days of operating cash.
Charter Solutions need to have its contract renewed.  Motion was made by Clarke Arnold to renew Charter Solutions contract.  This motion was unanimously approved.
Budget – Proposed Budget was give to board for approval.  This budget was bases on 470 students.  Motion was made by Alayna Fredlund to approve the budget. This motion was unanimously approved.
Board Retreat – This meeting was scheduled for Saturday July 9th.
Meeting adjourned at 7:21 pm.

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