Purchasing Procedure

a. Fill out requisition form.

b. Obtain necessary signature(s)* on the requisition and turn it in to the Business Office.

c. The Board Treasurer makes a copy of the requisition and returns it to the requester (along with a purchase order if necessary) to process the order.

d. When the order is received, either sign the packing slip or sign the requisition and mark it "received" before returning it to the Business Office.

e. If the Academy is billed directly for the purchase, the job is complete.

f. If the individual paid for the purchase, that individual must fill out a green check request, attach all receipts, and turn it into the Business Office.

*Signatures needed on the requisition are as follows:

Purchases under $500 require any one of the following signatures: the Chief Administrative Officer, the Treasurer, or one of the officers on the board. Purchases between $500 and $2,500 require two of the above signatures, with one of those signatures being one of the four officers of the Board.  Purchases over $2,500 require all three of the above signatures.

All procedures and policies must also conform to the Academy's Bylaws "Conflict of Interest Policy".